iFACTS Project - Web based project management and control

Most organizations have a large number of active projects. A variety from small internal improvement projects to vital business critical projects that will affect financial result and competitiveness. iFACTS Project provides management with a consequent reporting and monitoring of all projects presented as a performance score 0-100%.

Web technology helps the Project responsible with documentation and analysis. Common work steps are to document the Project in terms of sub projects and activities, milestones and dates, budget, objectives, responsibilities, classification and dependencies.

A web questionnaire is used to measure to what degree the Project is following guidelines and other requirements.

Project risk assessment is performed continuously during the project time frame.

An important measure to monitor is the "Project projection", a burndown chart of how much is produced, how much resources are spent, and what is left?

The list below shows all the available Project Management variables. These can be turned on or off depending on purpose and ambition.

Data and output

• Inventory and classification - of the Project. Information gathering such as sub projects and activities, responsibilities, roles, classification, applicable law. Finalizing all steps in the inventory process gives a score of 100%.
• GAP analysis - web questionnaire to check current status. Result presented in the range 0-100%.
• Risk assessment - scenario based risk assessment. Result in a Consequence-Probability matrix with risk acceptance level. Score depending on if there is preventive actions planned for all scenarios over risk acceptance.
• Requirement fulfillment - a requirement list is generated from the settings in classification, law and risk assessment. These requirements needs to be fulfilled in order to be "green". "Yellow" means active and "red" means passed due date.
• Objectives - in the measurement portal different measure sessions are created and then continuously measured. For example: Milestones on time or  Budget. Fulfillment of objectives displays in the range 0-100%.
• Plans fulfillment - A plan requirement list is generated from the settings in classification, law and risk assessment. The plan needs to be done in time to be "green". "Yellow" means active and "red" means passed due date.
• Dependency mapping - in the dependency component the Project is mapped for dependencies with other organizational assets and activities. A red dependency means that the requirements do not match and will result in a lower score.
• Events - from the management work in the steps above deviations and nonconformities will emerge. These are integrated into the Event module and monitored for follow up and action such as management approval. The Event score is calculated from number of green, yellow and red events.

Implementation and roll out can be done instantly with high efficiency using web technology.

iFACTS Project functionality

Dynamic setup of organizational structure and roles in the main administration, creation of company tree and roles. Connection to active directory.

Dynamic setup of inventory content  All the steps in the Project inventory wizard are created by the administrator.

Requirement trigger   Classification, applicable law and risk assessment can trigger requirements from the requirement list.

Plan trigger   Classification, applicable law and risk assessment can trigger plans from the PPP plan list..

Calculation   supports entering a calculation for each asset for example Project EML or calculation of BIA.

Dependency component  to establish dependency connection between organizational assets and activities. Presented in a graph with critical line and dependency information.

Integration  with Risk management, GAP, Event, Audit, Riskportfolio, INSMAN and the ONTRACK dashboard.

Event monitoring  with connection to management approval and other roles and responsibilities.

Audit  connected to the Audit module for automated audits and inspection programs.

Report generator  a wide variety of reports/settings can be created and saved as templates.  All of these reports can be exported to Excel, Word, PDF, Text

Search can be conducted according to selection on all registered data, for example, organization, type, status, category, role etc.